Guidelines for submission of abstracts

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Abstract guidelines for London AVA meeting 2024

Accepted abstracts will be published in full in the meeting proceedings, in full on the AVA website and in title form in the VAA journal. By submitting an abstract, you consent to the abstract becoming available by these routes.

Please ensure that your abstract follows the guidelines detailed below before submission. The review process does not allow the time for major changes to be made before the meeting and abstracts which do not follow the guidelines will be rejected.

Abstracts are submitted via the AVA website via a specific online submission platform and submission must be no later than the posted conference deadline.

Upon submission via the platform, you will be asked to confirm that you have Ethical Review Approval (details of Ethical Review Board, approval number or equivalent), and that the data presented are original and have not been presented elsewhere.

Please do not send abstracts by email; however, any queries should be directed to the Abstracts Editor at ava.abstracts@gmail.com.

All abstracts accepted for presentation during the London 2024 meeting will be in the form of a poster. Poster authors must register (at least one author per poster) and stand or sit by their poster at the specified times to answer questions. The posters will be judged by a panel in conjunction with the meeting attendees. All abstract presenters should be prepared to give a 5 minute oral (PowerPoint) presentation explaining their study. However, only the winners of the poster competition will be invited to present their findings. Oral presentations will take place between 13.15 and 14.00 on Friday 20th September.

Abstract Format

The abstract text must not exceed 300 words. This does not include Title, Authors, Institution, References or Ethical Approval statement, but does include any Tables or Figures.

Please note requirements for spaces (e.g. p = 0.001 NOT p=0.001 and 45 ± 3.2 NOT 45±3.2). All abstracts must be written in English. American or UK spelling is acceptable but must be consistent.

Research abstracts format

The abstracts must consist of an introduction, materials and methods, results, and a conclusion. However, titles prior to each section are not required.

  • Introduction (maximum three lines in word) should concisely summarize the background for the study.
  • Materials & methods must provide sufficient information to allow the quality of the study to be evaluated. Specific details of the number of animals studied and doses of drugs given must be recorded. Generic names should be used for all drugs; best to use recommended international non-proprietary name. Statistical methods should be recorded.
  • Results must include data. Parametric data should be presented as mean ± standard deviation. Nonparametric data should be presented as median values (range). Individual p-values for results are not necessary in the abstract text, but authors must make clear which results were statistically significant.
  • Conclusions should be drawn from the data presented in the abstract without repetition of results.

A maximum of three references may be listed in Harvard style (see examples below). Acknowledgments should be limited to the major funding of the study.

Formatting

You must upload your abstract in as an A4 Microsoft Word document. Tables may be included within the document. This Word document should contain the abstract text and up to three references. The Authors, affiliations, acknowledgements, and ethical approval statement should not be included in this file.

The text should be Arial 12pt with single spacing and no indentation at the start of paragraphs. Each section (Introduction, materials, and methods, results, and conclusion) should be a separate paragraph with no subheadings and no spacing between paragraphs.

When using μ e.g. in μg kg-1, use the Arial font Greek letter. Avoid using a different font e.g. “symbol”.

Units

  • Please use negative indices, not solidus e.g. mg kg-1 not mg/kg
  • % – not per cent or percentage
  • Minute & hour not min & hr
  • SI units throughout except for; mmHg for blood, intracranial and intra-ocular pressure and cmH2O for airway pressure and CVP
  • mmHg or kPa are permissible for blood gases and unlike in VAA, both are not required

Abbreviations

Acronyms/abbreviations should be written in full at first usage followed by the acronym in brackets except for the following which may be used without explanation.

HR heart rate; units: beats minute-1
PR pulse rate
ECG electrocardiogram
EEG electroencephalogram
fR respiratory rate
SAP systolic arterial pressure
DAP diastolic arterial pressure
MAP mean arterial pressure
PaCO2 & PvCO2 arterial and venous partial pressure of carbon dioxide
PaO2 & PvO2 arterial and venous partial pressure of oxygen
FE’CO& PE’CO2 end-tidal carbon dioxide. fractional concentration (F) or partial pressures.
VT Tidal volume
VE Minute ventilation
NSAID Non-steroidal anti-inflammatory drug
ANOVA Analysis of variance
MAC Minimum alveolar concentration
SpO2 Percentage of haemoglobin oxygen saturation measured by pulse oximetry
FIO2 Fraction of inspired oxygen
IV, SC, IM Intravenous, subcutaneous, intramuscular
gauge Standard wire gauge (needle size)
n Number in a group

 

References

Should be in Harvard style with journal titles abbreviated. If there are four or fewer authors list them all. If there are five or more list the first three followed by et al.

Examples:

Robinson AR, Cruz Benedetti IC, Pang DS. (2024) Multiple medication errors in the perianesthetic emergency management of a horse. Vet Anaesth Analg. 51, 107–109.

Young LE, Blissitt KJ, Clutton RE, Molony V. (1998) Temporal effects of an infusion of dobutamine hydrochloride in horses anesthetized with halothane. Am J Vet Res 59, 1027–1032.

Huuskonen V, Restitutti F, Honkavaara JM, et al. (2020) Investigation of the effects of vatinoxan on somatic and visceral antinociceptive efficacy of medetomidine in dogs.
Am J Vet Res. 82, 299–308.

To cite in text:

Direct citations: Kitts (1989) for single author, Jones & Smith (1990) for two authors, Kitts et al. (1989) for more than two authors. Indirect citations: In (Jones and Smith 1990), (Kitts et al. 1989) or (Jones & Smith 1990).